Event Planner

Event Management · Toronto, Ontario
Department Event Management
Employment Type Full-Time
Minimum Experience Entry-level

Event Planner


Managing Matters Inc. is an association management and event management agency and we pride ourselves on our close relationships with our clients, as well as our customer service. We are a growing business based out of Toronto that provides full-service association management and event management across Canada. Our core values are COMPANY GROWTH, TEAM SPIRIT, ACCOUNTABILITY and providing AMAZING QUALITY to our clients.


COMPANY GROWTH

Since 2004 Managing Matters has consistently grown in size and scope. We believe in keeping our team members motivated and fulfilled by working with them to reach their personal goals. Our ever expanding environment also allows for opportunities for our employees to move up and take on increased responsibilities within the company as we grow.

 

TEAM SPIRIT

At Managing Matters we believe in appreciating our staff and all the wonderful work they do for us. We celebrate their positive attitudes and sense of community spirit.

 

ACCOUNTABILITY
We take accountability for our work and actions and learn from our mistakes.

 

AMAZING QUALITY

Managing Matters offers consistent and constant service that will remain with our clients over time and pride ourselves in showing the initiative in keeping our clients current and successful - they also benefit from our specialized services and our philosophy of strengthening our clients’ network by connecting them with our other clients.


This is who we are.


Are you one of us?


Do you feel that you could benefit from a working environment with carefully selected, highly capable, engaged team members and fellow Event Professionals? 

The contract role of Event Planner, reporting to the Event Strategist and Team Lead, will be responsible for working with other members of our Event and Client Service Teams in managing various aspects of our National Association clients’ virtual and in person events operations as identified respectively.  Among many, responsibilities include collaboration with internal client team members, managing and overseeing event budgets, critical paths, virtual platforms. Additionally, the incumbent will be responsible for the successful management of overall attendee, speaker, sponsor and exhibitor registration/engagement. To be successful in this role we are seeking someone who is  proactive, applies critical thinking, and is multi-faceted and resourceful in their approach to event management.


Interested in the day-to-day duties?

 

Job Responsibilities include but are not limited to:

  • Site inspections
  • Supplier sourcing, liaison
  • Contract negotiations
  • Budget Development & Management
  • Event registration, processing & follow up
  • Digital event management and logistics
  • Volunteer training & management
  • Food & beverage organization
  • Minute taking of event planning sessions, distribution of minutes (as required) and Full reporting (internally & externally)
  • Critical path development
  • Printed material coordination
  • Contingency planning and Risk management
  • Marketing (e-blasts, call & social media campaigns, etc.)
  • Updating and maintaining database records
  • Membership communications (email, phone) and General administrative activities
  • Website updates, as required
  • Complete on-site event execution
  • Organizing of all logistics pertaining to the event.
  • Communicating and reporting to stakeholders, suppliers, etc.


What is your background?

 

Desired Skills and Experience

  • Minimum of 2 years in an event management role
  • Experience in large scale conference planning
  • Experience drafting budgets and critical paths
  • Experience in venue contract negotiations
  • Experience in health or medical conferences an asset
  • Experience in abstract management
  • Experience working with committees and boards
  • Experience with and working knowledge of virtual event platforms
  • Trade show experience
  • University Degree or Post Secondary Education in Event & Meeting Management
  • Excellent Attention to Detail
  • Exceptional organization skills and ability to prioritize tasks according to urgency
  • Ability to meet deadlines with little supervision and in changing environments
  • Strong work ethic
  • Well-developed communication and interpersonal skills with high degree of professionalism
  • Ability to work in a team and independently
  • Excellent customer service skills
  • Positive attitude, and clear understanding of company’s mission and core values.
  • Experience working with Membership Associations and Non Profits preferred
  • Fluent French an asset

Thank You

Your application was submitted successfully.

  • Location
    Toronto, Ontario
  • Department
    Event Management
  • Employment Type
    Full-Time
  • Minimum Experience
    Entry-level